Managing time is the key to success! Don’t believe it? Let’s take an example here, you have a goal to achieve and strategically plan for it but you always fail to achieve that particular goal because you did not properly plan for an important thing and that is “Time”.
With proper planning and the best time management apps by your side, you can tackle any task and hit your targets right on time.
What is Time Management?
Time management is all about making the most of your day by organizing tasks and deciding what to focus on first. Instead of rushing through things or feeling overwhelmed, good time management helps you get things done in a smarter, more efficient way.
By setting priorities, avoiding distractions, and sticking to a plan, you can accomplish more in less time. Whether you’re balancing work and personal life or working toward bigger goals, managing your time well leads to less stress and more success.
Best Time Management Apps
We have handpicked some of the best time management apps that match your needs perfectly. Follow along and discover a range of time management apps, so that you can get an idea of which tool best suits you.
1. Trello
Trello is like a digital whiteboard where you can organize your projects with boards, lists, and cards. It’s perfect for keeping track of tasks and collaborating with your team in real time.
You can easily move things around, customize your setup, and connect with other tools you use. Whether you’re managing a big project or just your to-do list, Trello makes it simple and fun to stay on top of everything. It’s a great way to keep your work organized and your team in sync!
Pros
- Free versions come with a lot of features
- Easily connects with tools like Google Drive and Dropbox, so everything works smoothly together.
- Fully Customizable
Cons
- Opting for the monthly premium plan can hit your wallet a bit harder.
- Seamless time tracking is not included.
Pricing
Starts from 5$ per user per month for the standard plan
Reviews
- G2: 4.4
- Capterra: 4.5
2. Habitica
Habitica is a free task management tool that helps its users to complete tasks, and goals and manage their time effectively with a game-like experience.
The more tasks you complete, the more rewards you earn, and as you make progress, you can level up and upgrade your avatar, keeping things both productive and enjoyable.
Pros
- You can level up your avatar and unlock awesome new features every time you check off a task.
- You can enjoy a range of rewards and challenges that keep things interesting, all while being part of a dynamic strong social network that motivates and inspires you to reach your goals.
Cons
Switching to game-style task management might take a bit of time, especially if you’re used to straightforward to-do lists.
Pricing
Starts from 5$ per month for the general plan
Reviews
G2: 4.5
3. Time Champ
Time Champ is a real game-changer for managing your team’s productivity and time. It gives you real-time updates on employee work progress and provides you with detailed reports, and easy time management features.
With automatic attendance logs, screenshots, and screen recordings, you get a complete view of your team’s work. Its user-friendly design and seamless integration with HR and payroll systems make it a breeze to use.
Time Champ connects with your HR and project time management tools, keeping track of the apps and websites your team uses, where they are, and how productive they are. It’s customizable with various options and add-ons, so it fits your needs and helps everything run smoothly.
Pros
- Gives you a clear view of how your time is being spent on different apps and websites, so you can easily see where your focus is landing.
- Fully customizable
- Affordable pricing
Cons
Some users might find the range of features and customization options overwhelming at first.
Pricing
2.4$ per user per month for the starter pack
Reviews
- G2: 4.8
- Capterra: 4.9
4. Notion
Notion is your all-in-one workspace for notes, tasks, and projects. You can adjust it to fit your style, whether you’re working alone or with others. It keeps everything organized and makes sure everyone’s on the same page. It’s like having a personal assistant right on your screen.
Pros
- You can see all your tasks and projects in one spot, prioritize them, and track their progress easily.
- Notion AI also helps by filling in data, making reports, and coming up with new writing ideas, saving you time.
Cons
The mobile app is not very fast and may take some time to get the hang of.
Pricing
Starts from 10$ per seat per month
Reviews
- G2: 4.7
- Capterra: 4.7
5. ToDoist
ToDoist is an easy-to-use tool for desktop and mobile that helps you handle both recurring tasks and one-time jobs. Check them off as you complete them and get a daily glimpse of what’s ahead so you can plan and prioritize your work with ease.
Activities are grouped under ‘Projects’, you will find basic categories such as shopping, personal, errands, and work, but you can always modify or add more categories as needed.
Pros
- Works on any platform you choose and comes with ready-to-use templates for a quick start.
- Integrates well with tools like Gmail and Slack.
Cons
Customizing the tool can be a bit of a time-sink, but it’s definitely manageable.
Pricing
The free version is available for the beginner pack and the paid starts from 4$ per month
Reviews
- G2: 4.4
- Capterra: 4.6
6. Calendar
The calendar is a good time management app that makes it easier for you to manage your schedule. You can easily create and track events, set alarms, and color-code your tasks. It also integrates with other calendars and allows you to invite other people to view your calendar. With its straightforward design, it makes staying organized a breeze.
Pros
- Works for everyone, from solo users to big teams
- Brings all your calendars together in one neat view.
Cons
- The free version lets you connect just one calendar.
- Free users get help center access but don’t have phone support.
Pricing
Starts from 6$ per month
Reviews
G2: 4.7
7. Bento
Bento is an innovative time management app inspired by the Japanese bento box, focusing on organizing tasks into small, manageable portions. The app helps you break down your day by limiting the number of tasks per session, encouraging you to prioritize quality over quantity.
It features a unique “bento” format, where you can fill up to three tasks in a box, helping you avoid overwhelming to-do lists. Bento also incorporates time-blocking techniques, allowing you to assign specific time slots to each task. With its minimalist interface, focus modes, and productivity tracking, Bento is perfect for you if you are seeking balance, focus, and efficiency in your daily routines.
Pros
- Bento provides a unique experience and a different style of operation to the users making it engaging to use daily.
- Offers effective time-blocking
Cons
- While the three-task limit encourages focus, it can feel restrictive if you have more tasks to manage or need to handle multiple priorities.
- Compared to other productivity apps, Bento offers fewer customization options and integrations.
Pricing
Starts from 30$ per month for up to 3000 users, and an additional $0.01 per user for each user beyond 3,000.
Reviews
Product hunt: 4.6
8. Focus Keeper
Focus Keeper is a productivity app designed to help you stay focused and manage your time efficiently. It utilizes the Pomodoro Technique, breaking work into intervals, typically 25 minutes long, followed by short breaks. The app features customizable timer settings, progress tracking, and motivational statistics to keep you on track.
With its simple and intuitive interface, Focus Keeper helps reduce distractions and improve your overall productivity. This tool is ideal for you if you are looking to enhance focus and manage your work sessions more effectively.
Pros
- You can set sound options for long and short breaks
- Allows you to adjust the length of focus and break sessions to suit your workflow, making it adaptable for different tasks and preferences.
Cons
- Offers only limited Features
- Lacks collaboration or team management functionalities
Pricing
Free to use, the pro version costs 1.99$ which unlocks extra features.
Reviews
- Google Play: 3.9
- Apple App Store: 4.8
9. ProofHub
ProofHub is a handy tool that helps keep your projects and teams organized. It combines task tracking, time management, and document sharing all in one place. You can chat with your team, take notes, and get a clear view of your project’s progress.
The interface is easy to use and you can customize it to fit your needs. It also works well with other tools you might already be using. In short, ProofHub makes managing projects and collaborating with your team a lot easier.
Pros
- Highly customizable
- Integrates with task management, project planning, and collaboration in one robust platform.
Cons
- The extensive features can be overwhelming for new users and take time to master.
- ProofHub’s smaller range of third-party integrations could limit its compatibility with your current software.
Pricing
The Essential Plan costs $45 per month (if billed annually) or $50 per month (if billed monthly)
Reviews
- G2: 4.6
- Capterra: 4.6
10. Time Tree
Time Tree is a seamless time management app that lets you share your calendar with anyone from family to colleagues to keep everyone on track with important dates. The app’s memo feature lets you trade in your old to-do lists for a modern digital solution, making it easy to handle busy schedules.
Whether you’re on iOS, Android, or a desktop, your calendar stays up-to-date. And since it’s free, it’s a win-win for getting everyone organized and on the same page.
Pros
- Offers seamless collaboration for effective team coordination.
- User-friendly interface
Cons
- Offers limited integrations.
- Lacks advanced scheduling and project management capabilities.
Pricing
Offers a free plan and the premium version starts from 2.99$ per month or 29.99$ per year
Reviews
Capterra: 4.5
Conclusion
Time management apps are perfect for getting your projects on track and hitting your goals without missing a beat. Whether you’re looking to streamline your personal or professional life, there’s a tool out there tailored to your needs. Start by trying out apps with free trials and find out if these apps really tick all the boxes for you. This way, you can ensure you’re picking the right tool to keep your time on track.
Stressed of Deadlines? Manage your tasks effortlessly and meet deadlines on time with Time Champ
Sign Up NowTime management apps are digital tools designed to help you stay organized by letting you plan your tasks and keep track of deadlines. They make it easier to manage your time and stay on top of everything you need to do.
Yes, a lot of these apps let teams collaborate easily. You can share tasks, set deadlines, and chat, which helps everyone stay on the same page and meet their goals.
Yes, time management apps are pretty flexible. They can help you get a handle on both personal and work tasks, making it easier to balance your work and personal life.
When choosing a time management app, consider features like user interface, customization options, integrations, and support. The best app will be easy to use, fit your workflow, and help you stay organized without overwhelming you.
