20 Best Task Management Software Tools 

In our fast-paced world of business and project management, we must stay organized and in charge of our tasks. It, also known as task software or task solutions, has now become a necessity for individuals and teams. These platforms act as task tracking, simplify workflows, make sure the jobs are done before the time limit is reached, and increase overall productivity.

Nowadays, many companies, sometimes referred to as task companies, provide task management software for various tasks free of charge, the basic features of which can be used for free task manager software by task beginners or by those managing smaller projects.

For those looking for more complex features, the top task management software tools usually provide several packages, and some offer free downloads of task manager software or task management software free download tryouts. Task management software solutions centralize information and facilitate collaboration so that daily activities can be managed more efficiently and effectively. The first step towards improving your team’s work dynamics and fully tapping into the benefits of project coordination and management is to understand these tools’ features and capabilities.

What Is Task Management Software?

Task Management Software is a digital application that assists users in working through their tasks and workflows efficiently. It is frequently used by individuals, teams, and organizations for tracking the progress of tasks, assigning work, setting headlines, and adjusting work schedules. The benefit of task management software tools is that they add structure and visibility to difficult projects and ordinary activities.

The core functionality of task management software includes:

• Task Scheduling: Set tasks, allocate them to the team members, and specify a deadline.
• Prioritization: Create a list of tasks in descending order of importance or urgency to direct the work.
• Collaboration: Share tasks with colleagues, allowing for seamless teamwork and communication.
• Progress Tracking: Observe the status of tasks from the beginning to the end of the project, ensuring the projects remain on track.
• Reporting and Analytics: Use performance data to adjust processes and increase efficiency.

With the capabilities that task management software solutions have to offer, teams will be able to manage numerous tasks while adapting to alterations in their processes. It also helps to allocate and use resources efficiently as well as manage time thereof which results in improved productivity of the workplace. Consider implementing a task management system such as Time Champ to enhance the effectiveness of your team.

20 Best Task Management Software

As there are countless task management systems, it can be a daunting task to find one that suits your needs perfectly. Here are the top 20 task management software tools, each with its unique features and benefits:

1. Time Champ

Time Champ is an innovative task and project management software designed to enhance the efficiency and output of businesses. This provides a full suite of functionality intended to simplify workflow and increase productivity. Here is a brief overview of the features and how they work:

A. Task Scheduling

Task scheduling is the other important aspect of good task management, and Time Champ provides a hassle-free and easy solution with its Start and Stop Task utilities. 

• Start Task: This is another feature that enables employees to easily initiate task tracking by simply clicking the work item that they are about to tackle. With this, the system initiates time logging, recording the time spent on that specific task throughout the day. It establishes a defined beginning and helps accumulate accurate time data concerning the task.
• Stop Task: Employees can stop the timer associated with a task after it is completed. This function ensures accurate record maintenance through the prevention of double-booking or multiple assignments of time to two distinct tasks

B. Task Assignment

Project managers can assign duties to team members through the system ensuring that everyone knows what they are supposed to do and when this should be done.

C. Task Organization 

Time Champ allows individuals and teams to organize their tasks in a structured, organized manner to ensure no one forgets about any task.  

• To-do lists: By using good task management software like Time Champ, it is possible to compile lists of tasks in an orderly manner that require attention. These to-do lists offer a visual agenda that needs to be tackled, give the best way of scheduling tasks, and help in the proper strategic assignment of work by teams. It is a simple method of organizing oneself and keeping in mind what is most important for that day.  
• Recurring Tasks: A lot of tasks in workplaces do not occur once and are repeated frequently and predictably. As a comprehensive task management software solution, Time Champ acknowledges this by permitting users to mark a task as recurring once set, be it daily, weekly, or monthly. This prevents the monotonous procedure of generating the same task again and again, as it pops up automatically in the to-do list at a given time. This is a very useful feature for maintaining the consistency of audits and ensuring that routine tasks do not fall through the cracks.  

D. Notifications/Alerts 

Timely updates are made available to all members via the Time Champ to ensure that every task is started, paused, or finished and alerts that could help avoid bottlenecks are issued as required. 

E. Progress Reporting 

The progress reporting tool gives clear visibility into the progress of tasks so that members of the team and decision-makers can monitor the project’s advance as accurately as possible. 

• Comments: Track the progress of tasks and also use the commenting feature to provide instant feedback or highlight any issues directly on a task for better clarity and communication among team members. 

F. Integration with Other Tools 

Time Champ supports integration with other software tools, increasing its functionality and allowing users to combine their task management in one place. 

G. Logging Compliance Reporting 

Obtain detailed reports on the time spent by the employees on their tasks to ensure compliance with work procedures and policies.  

H. Manually Log Time 

Time Champ also allows for manual time entry in addition to its automatic tracking features, which allows users the flexibility to use it in situations where automatic tracking may not be applicable.  

I. Task Customization and Editing 

Every operation can be adjusted to the requirements of the project. Users can easily edit task details to maintain information accuracy and keep it current reflecting the present needs.    

Time Champ utilizes these features to develop a dynamic user-friendly environment that enhances productivity and efficiency. Each function is carefully designed so that tasks are simplified and managed smoothly thus promoting a culture of responsibility and accuracy. To explore how Time Champ can benefit your organization’s task management processes, visit Time Champ.   

Pricing: 

Time Champ provides a range of pricing plans designed to serve the needs of different organizations – from small startups to large enterprises. Here is a brief overview of pricing options:  

• Free Trial: Time Champ offers a free trial so that potential users can get the hang of the software’s features and capacities without paying any fees. This trial demo is an excellent opportunity to see how Time Champ can be integrated into your organizational workflow.  
• Starter Plan: $5 per month, the Starter package interface provides basic task management functions useful for individuals or small teams.  
• Professional Plan: The Professional plan with $7 each month provides a more complex range of tools and features for those who need enhanced task management and tracking talent.  
• Enterprise Plan: The Enterprise plan is targeted at larger businesses that require a sophisticated and comprehensive task management application that can handle complicated workflows and a higher number of users. Its price is $10 per month.  
• Task Management: Time Champ also has a special product in task management available at $10 per user yearly which comes out as a quite affordable choice for those who are interested only in their task management improvement. 

What people think about task management with Time Champ 

“Time Champ gives us daily/monthly reports of our working hours and projects which is very useful to plan our future activity and growth.” –Rushabh R. 

“Time Champ is very easy to use and get a detailed report in an extremely thorough way on a dashboard, which helps us know the team members’ productive and unproductive hours.” – Arvind Kumar B. 

2. Asana

Asana is a widely used task management software and project management interface that makes possible the collaboration of teams and workflow management. sana is best known for leveraging its capabilities to streamline project workflows with a collaborative approach. It is perfect for teams that need strong task management software to reach a high level of collaboration and communication.

Asana Key Features:  

• Visual project timelines: Asana’s visual project timelines are akin to Gantt charts, providing users with a graphical representation of a project’s tasks over time.   
• Task dependencies: This feature allows users to mark tasks as dependent on the completion of others. Team members understand the order in which work needs to be done by identifying these dependencies inside tasks. This helps to avoid bottlenecks and ensures that activities are executed in the right order for the project to go forward efficiently. 
• Collaborative spaces: Collaborative spaces within Asana are designed as shared workspaces where teams can communicate, share files, and assign tasks.    
• Reporting tools: Asana provides users with various reporting tools to track the advancement of projects and the productivity of teams 

Asana Pricing:

Offers a free basic plan, with premium plans starting at $10.99 per user/month, and a business plan at $24.99 per user/month. Enterprise pricing is available upon request.  

Customer Ratings and Reviews:

Users appreciate the intuitive design and extensive project-tracking capabilities. 

3. Todoist

Thus, Todoist has gained its reputation as an intuitive task management software tool that appreciates simplicity and functionality and can perfectly suit any individual who wants to organize their tasks and manage their daily activities effectively. This promotes users with a well-organized interface and easy functioning, which is attractive to individual users and professional teams. 

Todoist Key Features: 

• Sub-tasks: Break up large tasks into smaller tasks and have detailed organizing.
• Reminders: The app reminds you of every task on the go with customizable reminders.
• Productivity Trends: It offers insights into personal productivity patterns as time goes by.

Pricing:

Free for basic use, Premium for individuals at $3/month, and Business for teams at $5/user/month. 

Customer Ratings and Reviews:

Loved by users for its simplicity and effectiveness in managing daily tasks.

4. ProofHub

ProofHub is a comprehensive task management software solution that combines the elements of project management with superior capabilities of task management. As a solution for teams seeking a centralized platform, this turns away from the per-user billing model and provides flat-rate pricing while featuring a complex array of collaboration and planning tools.

ProofHub Key Features: 

• Online Proofing: Integrated proofing tools simplify the review and approval process. 
• Discussions: Enable communication and ideation among the team members in the platform. 
• Gantt Charts: Make project timelines and task dependencies easy to visualize. 
• Detailed Reporting: Obtain comprehensive insights into project performance and status.

Pricing:

Essential plan at $45/month, and Ultimate Control plan at $89/month, with no per-user fee. 

Customer Ratings and Reviews:

It is highly regarded for its all-in-one approach and flat-rate pricing model. 

5. Trello

Trello is a task management software tool that is known for its Kanban approach to task management, providing a visually appealing and intuitive layout that allows teams and individuals to create a shared understanding of their projects. Trello incorporates powerful automation and integration enhancements, and its customizable boards and cards make it a favourite tool for those committed to flexibility and collaboration. 

Trello Key Features:  

• Kanban Boards: Organize tasks visually with a drag-and-drop card system. 
• Custom Cards: Tailor cards with labels, checklists, and attachments for detailed task management. 
• Automation with Butler: Reduce manual work by automating routine actions and workflows. 
• Integration Capabilities: Connect with a plethora of other apps and tools to extend functionality. 

Pricing:

Free basic plan, Business Class at $9.99/user/month, and Enterprise at $17.50/user/month or less based on the number of users. 

Customer Ratings and Reviews:

Frequently praised for its ease of use and flexible Kanban system. 

6. Wrike

Wrike can be described as a total project and task management software platform that can satisfy the various needs of teams because of its wide range of features. Wrike is suitable for businesses looking for consolidated task management software, which provides immediate visibility and collaboration. Wrike fosters productivity by allowing businesses to customize their working environment. 

Wrike Key Features: 

• Real-Time Updates: Keep team members aligned with live notifications and status updates. 
• Customizable Dashboards: Personalize the workspace to display the most relevant project data. 
• Time Tracking: Monitor how time is spent on tasks to optimize resource allocation. 
• Advanced Analytics: Derive actionable insights from comprehensive analytics to improve project outcomes. 

Wrike Pricing:

Free basic plan, Professional at $9.80/user/month, Business at $24.80/user/month, and custom pricing for Enterprise and Pinnacle plans 

Customer Ratings and Reviews:

Users value the detailed task management options and powerful integrations.

7. Week Plan

Week Plan is an online planner designed for highly effective individuals, drawing inspiration from the books “The 7 Habits of Highly Effective People” and “Getting Things Done”. It assists users in reclaiming their time and focusing on what matters most—whether it’s personal, family, or work-related—by allowing them to define tasks with subtasks, roles, goals, and task lists all in one place.

Key Features:

• Integration: Sync with Google and Outlook calendars.
• Productivity Tools: Utilize tools like the Pomodoro timer and Eisenhower matrix to boost productivity.
• Customizable Task Boards: Create personalized task boards, set goals, and manage high-impact tasks.
• Objective Key Results (OKRs): Define goals and align them with specific tasks for better alignment and focus.
• Multiple Workspaces: Collaborate within teams by setting up multiple workspaces.
• Recurring Tasks: Schedule tasks to repeat at regular intervals to ensure routine tasks are never overlooked.

Pricing:

• Subscription: $6.93 USD per month, available in both annual and monthly plans covering all features.

Customer Ratings and Reviews:

Users appreciate the integration of the 7 Habits principles into this task planner. It helps them ‘Be Proactive’ and manage their tasks with greater clarity and confidence.

8. Taskworld

Taskworld introduces itself as a visual-oriented, cloud-based project management software and planning tool that shines in assisting teams in tracking their projects with ease. It provides a unique combination of functionality and simplicity, which ensures it is quickly adopted by teams who tend to heavily favour visual task management methods.

Taskworld Key Features: 

• Task Boards: Visualize workflow with an intuitive board setup. 
• Time Tracking: Keep accurate records of time spent on each task. 
• File Management: Centralize documents and assets in one accessible place. 
• Team Messaging: Streamline communication without leaving the platform. 

Pricing:

Pricing starts at $10/user/month with a minimum of 5 users. 

Customer Ratings and Reviews:

Popular for its intuitive design and visual task management approach.

9. Any.do

Any.do is lauded for providing a minimalist and clean interface as a task management software tool that makes the management of tasks easy for individuals and teams. It is designed for individuals who need uncomplicated software that is great at managing daily duties on multiple platforms. 

Any.do Key Features: 

• Seamless Syncing Across Devices: Maintain up-to-date task lists on all devices. 
• Collaboration Features: Work with others easily on shared tasks and projects. 
• Voice Entry: Quickly add tasks using voice commands to streamline task creation. 

Pricing:

A free plan is available with premium features at $5.99/month and a yearly plan priced at $59.99. 

Customer Ratings and Reviews:

Acclaimed for its minimalistic design and cross-platform utility. 

10. ProProfs Project

ProProfs Project is a simple online project management and task management tool to makes it easy to manage projects effectively. Its intuitive task management software makes it an attractive solution for businesses not looking for much hassle in project coordination with a clear structure of tasks, timelines, and team collaboration. 

ProProfs Key Features: 

• Project Tracking: Monitor the progress of tasks and milestones effortlessly. 
• Collaborative Workspaces: Enable team members to work together without barriers. 
• Time Tracking: Easily log time spent on projects to understand effort and cost. 
• Invoicing: Generate invoices based on project work directly within the tool. 

Pricing:

Essentials plan at $2/user/month and Premium at $4/user/month, with custom pricing for larger teams. 

Customer Ratings and Reviews:

Considered effective and straightforward for managing projects and tasks. 

11. Quire

Quire specializes software in breaking down large ideas and plans into smaller, more manageable tasks, making it an excellent resource for teams working on innovative projects. With its unique approach to task management, Quire’s task management software empowers users to dissect complex tasks through an intuitive interface.  

Quire Key Features: 

• Hierarchical To-Do Lists: Organize tasks in a nested structure for clarity and focus. 
• Kanban Board: Transition to a visual flow with its integrated Kanban system. 
• Recurring Tasks: Set tasks to repeat at regular intervals, ensuring ongoing routine tasks never miss a beat. 
• Progress Reports: Keep a watchful eye on how projects evolve with detailed report capabilities.  

Pricing: Free to use.  

Customer Ratings and Reviews:

Users enjoy Quire for its nesting tasks capability and user-friendly Kanban feature. 

12. Hitask

Hitask simplifies project management by providing teams with a unified workspace where tasks, documents, and communications converge, thanks to its comprehensive task management capabilities. This is designed to facilitate collaboration without the complexity often found in other tools, making it an ideal choice for small to mid-sized teams. 

Hitask Key Features: 

• Task Assignments: Directly assign tasks to individuals or teams, simplifying delegation and responsibility tracking. 
• Colour-coded Projects: Organize and categorize projects with colour coding for quick visual identification. 
• Shared Calendars: Ensure everyone is aligned with access to shared calendars that highlight important deadlines. 
• File Sharing: Easy sharing and centralized file access streamline the collaboration process. 

Hitask Pricing:

Free plan for up to 5 users, Team plan at $5/user/month, and Enterprise with custom pricing. 

Customer Ratings and Reviews:

Users find Hitask to be an efficient tool for team task collaboration.  

 13. Things

Things is an Apple-specific, exclusive task management software app that provides a smooth and powerful experience integrated seamlessly into users’ existing workflows. That is a nice solution for fans of Apple who were searching for a polished software tool to manage their tasks beautifully. 

Things Key Features: 

• Elegant Interface: Dive into task management with a beautifully designed and intuitive UI. 
• Powerful Tagging System: Organize tasks with a comprehensive tagging system for improved searchability and customization. 
• Integration: Perfectly integrates with other Apple applications, providing a seamless user experience. 

Things Pricing:

One-time purchase with pricing varying by Apple platform, starting at $9.99 for iPhone & Watch, $19.99 for iPad, and $49.99 for Mac.  

Customer Ratings and Reviews:

Popular among Apple device users for its design and seamless ecosystem integration. 

14. Clockify

Clockify is a time-tracking and management app that also serves as task management software enabling teams to track time spent on projects. As a preferred task management software solution for teams that are highly focused on precise time accounting, Clockify presents an array of features that support project and team management. 

Clockify Key Features: 

• Unlimited Time Tracking: Track unlimited hours on various tasks and projects without restrictions. 
• Management Features: Manage teams and projects with tools designed for transparency and accountability. 
• Detailed Reports: Gain insights with comprehensive reports that analyze time distribution and project progress. 

Clockify Pricing:

Free version available, plus at $9.99/month, Premium at $29.99/month, and Enterprise at $9.99/user/month.  

Customer Ratings and Reviews:

Favoured for its robust free plan and straightforward time tracking capabilities. 

15. Basecamp

Basecamp is a perfect decision for teams that are looking for a task management software tool to manage well projects and communicate efficiently. Its integrated set of task management capabilities enables teamwork in real time where everybody remains on the same page with minimal effort. 

Basecamp Key Features: 

• Message Boards: Communicate project updates, feedback, and ideas on centralized boards. 
• To-Do Lists: Keep track of tasks and responsibilities with clear, accessible lists. 
• Group Chats: Engage in real-time discussions and quick check-ins with team members. 
• Automatic Check-in Questions: Automated daily or weekly questions to keep tabs on team progress and well-being. 

Basecamp Pricing:

• $99/month for unlimited users, making it a preferred option for larger teams. 

Customer Ratings and Reviews:

Known for its ease of use and all-in-one package.  

16. Flow

Flow is an attractive combination of tools and aesthetics for teams that flourish on visual planning and task organization in task management software. It is focused on the organization of planning, tracking, and executing the projects. It has timelines for task scheduling and collaborative options. 

Flow Key Features: 

• Task Timelines: Lay out task schedules with clear timelines, enhancing project visibility. 
• Visual Project Planning: Plan and rearrange projects visually for better clarity. 
• Team Collaboration Tools: Encourage collaboration through tools designed for team interaction and task coordination. 

Flow Pricing:

• Essentials at $6/user/month, Pro at $10/user/month, and Custom with personalized pricing. 

Customer Ratings and Reviews:

• Users commend Flow for its visually appealing design and intuitive task tracking. 

17. Chanty

Chanty brings team communication up a level by adding the functionality of task management software to its AI-driven team chat application. This is the unique mix of chat and task management software for teams who aim to boost their productivity without the necessity to jump between several applications.

Chanty Key Features: 

• Teambook: Keep tasks organized and readily accessible with Chanty’s organized Teambook feature. 
• Conversation Threads: Maintain clarity in discussions with focused conversation threads. 
• User-friendly Interface: Navigate the platform with ease thanks to its clean and intuitive design. 

Pricing:

• Free plan available, with Business plan at $3/user/month and non-profit and educational discounts available. 

Customer Ratings and Reviews:

• Appraised for its communication-meets-task management approach. 

18. Accelo

Accelo provides task management software that is targeted at companies offering smooth client service operations and includes a selection of tools within its platform that simplify work from the point of initial contact to payment. For companies that are looking for efficiency in their client-associated projects, the automatic systems of this task management software are important.

Accelo Key Features: 

• Automated Time Tracking: Eliminate manual time entries with automated tracking for precise billing and productivity monitoring. 
• Team Scheduling: Allocate resources and schedule tasks effectively with a complete overview of team availability. 
• Client Work Tracking: Keep an accurate record of all client interactions, tasks, and project milestones. 

Accelo Pricing:

• Plans start at $39/user/month for the Sales and Projects modules, with fully integrated Services at $79/user/month. 

Customer Ratings and Reviews:

• Valued for its automation features and client work management. 

19. Plutio

Freelancers and small businesses can find an all-in-one solution for managing anything about their operations with Plutio. What is more, its ability to integrate proposals, task management, and invoicing into one system makes a substantial amount of value for freelancers. 

Plutio Key Features: 

• Proposal and Contract Management: Streamline the creation and tracking of proposals and contracts. 
• Task Management: Efficiently organize and manage tasks, ensuring nothing falls through the cracks. 
• Invoicing: Generate and track invoices within the platform for seamless financial management. 

Plutio Pricing:

• Solo plan at $19/month, Studio plan at $39/month, and Agency plan at $99/month. 

Customer Ratings and Reviews:

Freelancers and solo entrepreneurs appreciate Plutio for its all-in-one capabilities. 

20. Infinity

Infinity is focused on reinventing how teams plan tasks and projects, providing an extremely adaptable task management software platform where customization is the focus. This task management software offers a wide range of options for customization enabling teams to personalize their workspace according to their work processes and tastes. 

Infinity Key Features: 

• Customizable Task Boards: Create task boards that reflect the precise needs and workflows of your team. 
• Gantt Charts: Plan and manage project timelines with a visual display of tasks and dependencies. 
• Attribute Management: Customize the data associated with tasks for detailed and relevant task information. 

Infinity Pricing:

• Offers a lifetime deal with a one-time payment starting at $149 for small teams, with further tiers for scaling up. 

Customer Ratings and Reviews:

• Users are impressed by Infinity’s adaptability and robust customization options. 

How to Choose the Best Task Management Software 

The decision to choose the best task management software is a matter of great importance as it can greatly influence your team’s level of productivity and workflow overall. The steps to help you through the procedure are as follows. 

Understand Your Needs: 

 Before diving into the sea of available task management software tools, take the time to assess what features are crucial for your projects. Do you need simple to-do lists, or are advanced project planning features like Gantt charts necessary? Understanding what problems, you are trying to solve will direct you to the most suitable software. 

Consider Your Team’s Size and Complexity:  

The nature of your team plays a significant role in your choice. Small teams may require a more straightforward tool, while larger teams or those with complex projects might benefit from software that offers more in-depth functionality and customization.

Evaluate User-Friendliness:  

It is also determined by how easily a task management tool can be used. A User-friendly interface and intuitive navigation are required to make sure that your team members can embrace the tool without having to go through a big learning curve. 

Consider Integrations:  

Your task management software should work well with other tools your team uses, such as email, calendars, file storage, and communication platforms. Integration capabilities can streamline your workflows and save valuable time switching between apps. 

Determine Your Budget:  

Task management software can range from free versions with basic functionalities to comprehensive systems with advanced features. Decide on a budget for your task management solution and look for options that offer the best value for your investment. 

Conclusion

In summary, task management software is a necessary tool in today’s fast-paced work environment particularly for individuals in search of effective task and project management software solutions. As flexible agile task management software designed for agile methodologies, it is excellent for teams of all sizes, including those designed as task management software for small businesses. These tools assist individuals and teams in assigning priorities to tasks, monitoring progress, collaborating well, and meeting deadlines.

The most efficient task management software tools, available from specialized task companies, offer comprehensive features, such as assignment of tasks, progress tracking, real-time updates, and integrations with other necessary tools like HR task management software, which boosts general productivity and efficiency. 

Additionally, such strong platforms often offer the use of the free download full versions for task management software or make it possible for users to download from the task management software directly ensuring that a rather wide range of users get access to it. No matter if you are searching for free task and project management software to set you on your way, or a full suite for a business on the upswing, the market provides an abundance of choices that will help you enhance your organizational thinking and ensure success. 

Regardless of whether you are a freelancer or small business owner, or whether you own a large corporation, there are a variety of task management solutions out there, from free task manager software to HR task management software and systems that incorporate agile task management approach. Ultimately, the aim is to locate a task management system that can be your partner in becoming productive and successful. 

Ready to make your tasks more manageable and more productive? Book a demo with Time Champ and learn about the potential of this task management software that will help you conveniently manage your tasks.